Amenity and Reservations for Property Managers

What You Can Manage

Booking hours and time limits
Auto-approval or manual approval
Fair-use rules such as frequency limits
Insurance and resident accountability
Real-time resident access to availability

Everything is handled in one place, with no spreadsheets or manual tracking.

Step 1: Access Amenities Management

Log in to your Proptia property manager account
From the main dashboard, go to Operations
Select Amenities

This is your command center for amenity scheduling.

Step 2: Create a New Amenity

Select Add to create a new amenity
Enter amenity details such as name and location
Configure scheduling rules including:
- Open hours
- Booking duration
- Max bookings per resident
- Approval requirements
Save to publish the amenity for residents

These options let you tailor each amenity to your specific policies.

Step 3: Review Incoming Requests

If an amenity requires approval:

Open the Requests list
Review reservation details
Approve or deny with a single click

Every request is labeled and tracked for complete visibility.

You can also mark no-shows, track insurance when needed, and monitor usage trends.

Step 4: Resident Experience

Residents can:

Log in on web or mobile
Check real-time availability
Book reservations right away

No more phone calls or back-and-forth messages. It is faster for residents and easier for managers.

Why Use Amenity Reservations?

Without Proptia	With Proptia
Manual scheduling	Automated workflows
High chance of double bookings	System prevents conflicts
Slower response times	Instant visibility and self-service
Difficult to track usage	All data visible in one place

A smoother amenity management process benefits everyone in the community.

That’s It

Once your amenities are set up, Proptia handles the heavy lifting. You keep control of approvals and rules while residents enjoy a fast and simple experience.

If you need help or recommendations for policy setup, contact your Proptia dealer.